Agenda for the November 2019 Meeting

DAWLEY HAMLETS PARISH COUNCIL
E-mail: clerk@dawley-hamlets.org Telephone: 07941 212311
To all members of Dawley Hamlets Parish Council
You are hereby summoned to attend a meeting of the Parish Council to be held on Wednesday 20th November 2019 at Horsehay Village Hall at 7:00 pm
Signed: Kathy Ewence (Clerk)   Date: 14th November 2019

AGENDA
1 Welcome The Chairman will welcome everyone to the meeting.

2 Apologies for Absence To receive apologies.

3 Declarations of Interest and Dispensation Requests Councillors were reminded that they should declare any pecuniary interest in matters to be discussed at the meeting which are not included in the register of interests.

4 Public Session To receive any reports from members of the public on current matters relating to the Parish.

5 Minutes To approve the minutes of the last meeting of the Council held on the 16th October 2019.

6 Adam Brookes T&WC Group Manager – Highways and Network Management To discuss highway issues within the Parish.

7 Integrated Community Management (ICM)/PCSO Scheme To receive reports relating to this scheme.

8 Councillors Reports To receive any reports from Councillors on current matters relating to the Parish.

9 Local Initiatives

a) Bridge Road and Horsehay Pool Development
i.  To receive an update on the progress of the Bridge Road project plan.
ii. To receive an update on the progress of the Horsehay Pool Management Plan.

b) Dawley Hamlets Local Nature Reserve (DHLNR) To receive an update from the Friends of DHLNR group.

c) Citizens Advice To consider funding a Citizens Advice service for local residents.

10 Parish Matters:
a) Grit Bin Request To consider the request for a grit bin on Shutfield/Corner of Castlefields.

b) Pageant Drive Playground Swing Seat To consider a quotation for the replacement of a swing seat which was agreed at the September 2019 meeting.

c) Spring Village Play Area To discuss concerns relating to the play area.

d) Ward Councillor Pride Fund Match Funding To consider match funding for the Friends of Aqueduct Primary School adventure trail.

11 Planning Applications:
a) To consider planning applications and permissions
b) To consider the delegation of powers during December. Members are asked to consider the proposition that during the recess planning decisions should be delegated to the Clerk after consulting with the Chairman.

To be tabled
12 Finance & Administration:
a) To approve the monthly receipts and payments.
b) To approve the monthly budget report and bank reconciliation.
c) To sign the 2020/21 precept warrant.
d) To appoint an internal auditor for 2019/20. e) To consider the approval of payments in advance for the Senior Citizens Christmas Buffet and Cllr. Onions providing the table decorations for the event.

13 Correspondence

14 Items for the next agenda To agree items for the next meeting agenda.

15 Date of the next meeting – Wednesday 15th January 2020 at 7.00pm at Horsehay Village Hall.

Draft Minutes for the October 2019 Meeting

DAWLEY HAMLETS COUNCIL MINUTES OF THE MEETING OF THE PARISH COUNCIL held on Wednesday 16th October 2019 at Horsehay Village Hall at 7.00 pm ___________________________________________________________________

PRESENT: Cllr. A Burford (Chairman) Cllrs K Barnes, B. Cooke, D. Hopkins, B Onions, and B Wennington

Also Present: Pat Davies, Friends of Horsehay Pool & Environs One member of the public K Ewence (Clerk)

19/81 Introductions The Chairman welcomed all to the meeting.

19/82 Apologies for Absence Apologies were received from Cllrs. C Cassar, R Mehta and J Pinter.

19/83 Declarations of Interest  Cllrs. Barnes and Wennington, Friends of Dawley Hamlets LNR Cllr. Barnes, Aqueduct Primary School Cllr. Onions, Councillors Reports

19/84 Public Session A member of the public expressed concern that there had been no investigation or action from T&WC since the flooding of Moreton Coppice Pool in mid-June and there are concerns that further flooding could occur.  The Clerk was asked to contact Gerrol Jalving, T&WC Flood Officer, for a progress report.

19/85 Minutes of the Previous Council Meeting Regarding item 19/75e Cllr. Onions informed the meeting that it had been agreed that Cllr. Cooke would lay the wreath at the Holly Road Memorial Service and ex-councillor Alan Scott would lay the wreath at the Aqueduct Bridge Memorial Service on November 10th and not the other way around. It was proposed by Cllr. Barnes, seconded by Cllr. Wennington and RESOLVED to amend item 19/75e and then approve the Minutes of the Meeting held on 18th September 2019 as a true record.  The minutes were signed by the Chairman.

19/86 David Wilson Homes (DWH) Development, Doseley The Chairman informed the meeting that he had spoken with the T&WC planners and that the site plan design had been reconfigured so that 25% of the traffic would access the housing development via the Bache and 75% via St. Luke’s Road, Cllr. Hopkins added that he believed that the 25%-75% split did not refer to the amount of traffic intended to use the two exits but to the requirement for the second exit before the final 25% of houses can be built and as far as he knew there would be no restriction on which exit residents could chose to use, the Chairman said he would clarify this matter with the planners.

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The Chairman also informed the meeting that the Parish Council had now written to both Paul Smith Technical Director at DWH and Steve Drury Principal Planning Officer at T&WC with copies of both letters sent to David Wright, Cabinet Member for Housing, Transport & Infrastructure, requesting that the Parish Council be involved in negotiations and that there is full consultation with all residents affected.  David Wright has responded to his letter confirming he will ensure that the Parish Council is involved in discussions linked to any emerging proposals.

19/87 Integrated Community Management (ICM)/PCSO Scheme The Clerk updated the meeting regarding the issues raised at the last ICM meeting on the 3rd October. The Chairman informed the meeting that the Parish Council would have to make a decision in the near future, taking into account the new T&WC parking enforcement scheme, whether to continue being part of the ICM scheme.

19/88 Councillors Reports Cllr. Barnes – was pleased to inform the meeting that Steve Swain, T&WC had agreed to put the Aqueduct Primary School playing field back into T&WC ownership and that Idverde are maintaining it. Cllr. Onions – expressed concern that no progress had been made regarding the Woodhouse Lane/Frame Lane traffic consultation.  It was agreed to invite Adam Brookes to the next meeting to discuss the matter.  Cllr. Onions informed the meeting that the Village Hall Committee were considering purchasing a defibrillator, it was agreed that the Committee would seek funding from the British Heart Foundation and local interest groups and companies and approach the Parish Council if they were unsuccessful in securing enough funding. Cllr. Wennington – informed the meeting that, on behalf of the LNR, he had met with Dr John Wilkinson from the Amphibian and Reptile Conservation Trust. Cllr. Hopkins – informed the meeting that Lol Woodhall will start work on the wall memorial repair week commencing 23rd October to be completed in time for the service of remembrance on Sunday the 10th of November.  Cllr. Hopkins attended the 1st Horsehay Pool and Spring Village Scarecrow Festival.  Cllr. Hopkins asked if the Clerk could contact Andrew Careless the obtain actual date and details of the DMMO, Bridge Road to the All Labour in Vain public house submission.  Regarding Idverde Cllr. Hopkins expressed concern regarding overgrown shrubs obstructing road signs along Wellington Road by Meadowvale Nurseries and wanted clarification regarding Idverde’s policy for clearing the paths of weeds and whether pesticides were used, it was agreed that the Clerk would contact Idverde regarding these matters.   Cllr. Barnes – enquired whether the pathway between Aqueduct School and the Doctors Surgery car park could receive routine maintenance from Idverde, the Clerk will investigate this matter.  Cllr. Barnes informed the meeting that Great Dawley Half-Term Breakfast Club leaflets had been issued to the pupils of Aqueduct School, the Clerk said she would advertise the Breakfast Club activities on Facebook.

19/89 Local Initiatives: a) Bridge Road and Horsehay Pool Development
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i. Horsehay Pool Management Plan Adrian Collins from FoHP&E was not present at the meeting but had e-mailed an update to the Parish Council in advance.  Pat Davies from the FoHP&E provided a verbal update informing the Parish Council that the last management plan meeting held with T&WC had not addressed all the issues relating to Horsehay Pool, the Chairman said he would speak with Angie Astley to ensure the next meeting, scheduled for early November, would be more comprehensive.   Adrian Collins suggested in his e-mail that a sub-group was formed of Parish Council and FoHP&E representatives to collectively consider all matters relating to the conservation area, it was RESOLVED that Horsehay Ward Councillors would represent the Parish Council on this group.

ii. Bridge Road Development Cllr. Hopkins circulated copies of the draft revised development plan as agreed at the last meeting, the plan was well received and Pat Davies agreed to use his expertise to produce a enhanced copy of the plan to present to T&WC to enable them to produce some indicative costings. The Chairman said he will speak with T&WC regarding putting a timetable in place for this project.
Pat Davies left the meeting at 8.20pm.

b) Dawley Hamlets Local Nature Reserve

i. Litter Bins for DHLNR  Cllr. Wennington reported he had carried out an assessment of litter bins for the LNR with Dave Ottley the Public Realm Officer for T&WC.  It was agreed the Friends Group would decide how much funding they would require from the Parish Council and request this at the next meeting.  The Chairman said there would be additional funding made available to the LNR from both his and Cllr. Cassar’s 2019/20 pride funds.

ii. Update from the Friends Group Cllrs Barnes and Wennington reported that the group was currently creating and investigating funding for a focal point for the LNR, they had also secured 210 trees for the LNR, provided students from Madeley Academy with a tour of the LNR and completed another dragonfly walk on September 18th

Cllr. Wennington left the meeting at 8.30pm and returned at 8.31pm.

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19/90 Parish Matters: a) New Website The Clerk presented three options together with quotations for website providers and explained the advantages of each, she asked the Council to select a preferred supplier with whom she could negotiate with further, it was RESOLVED that the supplier would be Web Orchard in Shrewsbury as they were experienced, competitively priced and locally based .

19/91 Planning Applications:

a) For Consideration:

It was proposed by the Chairman and RESOLVED that Cllr. Wennington would represent the Parish Council to speak against application TWC/2019/0487 listed above at the T&WC planning meeting on October 23rd and the clerk was asked to make the arrangements.

b) Permissions Granted:
Permission Granted: TWC/2019/0545 – The Willows, 24 Horsehay Common, Horsehay, Telford, Shropshire, TF4 2LT.  Erection of rear summer house ****AMENDED PLANS RECEIVED****.

Outline Granted: TWC/2019/0104 – Land between Hartfield House/41, Pool Hill Road, Horsehay, Telford, Shropshire.  Outline application for the erection of up to 36no. dwellings and access with all other matters reserved ***AMENDED DESCRIPTION***.

Trees in Conservation Area Granted: TWC/2019/0701 – 11 & 12 William Ball Drive & Arbour House, Farm Lane, Horsehay, Telford, Shropshire.  Removal of overhanging branches to 5no. Beech tree (T1, T3, T4, T7, T8), 1no. Chestnut tree (T2), 1no. Lime tree (T5) and 1no. Sycamore tree (T6).

One member of the public left the meeting at 8.45pm.

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19/92 Finance & Administration:

a) Budget Monitoring Report & Bank Reconciliation The budget monitoring report and bank reconciliation together with the latest bank statements were tabled and it was RESOLVED that they were approved (appendix A).

b) The Following List of Cheques Were Presented for Signature: Payee/Reason Cheque No. Date Net VAT Total Aqueduct Primary School – Grant for Xmas Events 001224 18.9.19 1,184.00 0.00 1,184.00 Staff Costs – Oct 2019 001225 16.10.19 1,173.02 0.00 1,173.02 HMRC Tax & NI – Oct 2019 001226 16.10.19 171.41 0.00 171.41 SCC Pension Fund – Oct 2019 001227 16.10.19 425.23 0.00 425.23 SJF Design & Print – Aut/Winter Newsletter Production 001228 16.10.19 463.00 0.00 463.00 Mel Mansell – Aut/Winter Newsletter Delivery 001229 16.10.19 617.58 0.00 617.58 Great Dawley TC – Holiday Activities and Eatwell Project 001230 16.10.19 1,500.00 0.00 1,500.00    5,534.24 0.00 5,534.24

c) 2020/21 Budget The Clerk presented a budget proposal for next financial year (appendix B) based on projected actual spend on income and expenditure for the current year, this was discussed and it was RESOLVED: – to move the parish improvements budget of £2,000 to parish events to fund children’s events.  Parish improvements will be funded from the environmental maintenance grant until further notice, – to set a budget of £77,500 for financial year 2020/21, – to set a precept of £77,500 for financial year 2020/21.

19/93 Correspondence There was no correspondence.

19/94 Items for the next agenda Playground Spring Village Road HVH WIFI  Invite Adam Brookes T&WC Group Manager – Highways and Network Management

19/95 Date of the next meeting – Wednesday 20th November 2019 at 7.00pm at Horsehay Village Hall.

There being no further business, the meeting closed at 8.55pm.

Signed: _________________________                  Date: _____________________

Chairman

Minutes for the September 2019 Meeting

DAWLEY HAMLETS COUNCIL MINUTES OF THE MEETING OF THE PARISH COUNCIL held on Wednesday 18th September 2019 at Horsehay Village Hall at 7.00 pm ___________________________________________________________________

PRESENT: Cllr. A Burford (Chairman) Cllrs K Barnes, C. Cassar, B. Cooke, D. Hopkins, B Onions, and B Wennington

Also Present: Mark Latham, Ecology and Green Infrastructure Specialist, T&WC  Adrian Collins and Pat Davies, Friends of Horsehay Pool and Environs Borough Councillor Jayne Greenaway One member of the public K Ewence (Clerk)

19/64 Introductions The Chairman welcomed all to the meeting including Mark Latham, Ecology and Green Infrastructure Specialist, T&WC.

19/65 Apologies for Absence Apologies were received from Cllrs. R Mehta and J Pinter.  It was RESOLVED to send flowers and best wishes to Cllr Pinter who is in hospital.

19/66 Declarations of Interest  Cllrs. Barnes, Cassar and Wennington, Friends of Dawley Hamlets Local Nature Reserve. Cllr. Hopkins, planning application TWC/2019/0701.

19/67 Public Session No matters were raised during this session.

19/68 Minutes of the Previous Council Meeting It was proposed by Cllr. Hopkins, seconded by Cllr. Cooke and RESOLVED to approve the Minutes of the Meeting held on 17th July 2019 as a true record.  The minutes were signed by the Chairman.

19/69 Mark Latham, Ecology and Green Infrastructure Specialist, T&WC

a) Green Guarantee Funding Across Four Sites Within The Parish Mr Latham explained that as a result of last year’s Big Green Vote four sites within the Parish would benefit from approximately £2,600 in total funding: Majestic Way Woodlands Furnace Pools  Aqueduct Green Corridor  Suffolk Way  It was agreed that Mr Latham would produce a list of broad proposals for these sites which he would bring to Parish Council for consideration.  The
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Chairman added that the Parish Council may consider funding some of the proposals with its own resources.

b) Horsehay Pool Management Plan  Mr Latham provided the meeting with an update on the progress of the management plan with a first draft to be available in the first two weeks of October. It was agreed that Mr Latham would arrange a meeting between Dave Hanley, Dave Ottley and Lou Lycett from T&W, FoHP&E and Borough and Parish Councillors to address other areas such as parking, litter etc. before the plan went out to consultation with the public.

Mark Latham left the meeting at 7.45pm.

19/70 David Wilson Homes Development, Doseley A lengthy discussion took place regarding second access issue on the David Wilson Homes development at Doseley and the possible adverse effect on the Parish particularly the possible increase in traffic on St. Luke’s and other surrounding roads.  It was RESOLVED that the Parish Council would write to the Telford & Wrekin Planning Department, with a copy to David Wright, Cabinet Member for Housing, Transport & Infrastructure, seeking reassurance that the Parish Council’s concerns are taken into consideration.

Cllr. Cooke left the meeting at 8.08pm and re-joined the meeting at 8.10pm.

19/71 Integrated Community Management (ICM)/PCSO Scheme The Clerk informed the meeting she had e-mailed councillors notes from the last ICM/PCSO meeting she had attended on 29th August. Cllr. Cassar informed the meeting that due to reports of anti-social behaviour she had met with Paul Fenn on-site at the Dawley pools car park to discuss the possibility on installing security cameras.

19/72 Grounds Maintenance (Idverde)  The Clerk informed the meeting that she believed that all outstanding issues with Idverde were in hand and if Councillors had any to let her know.  Cllr. Wennington informed the meeting that he had visited the paths around the Dawley Pools with Paul Smith from Idverde on the 9th September to identify maintenance work which was needed to the paths, this work was completed promptly by Idverde apart from three areas which will be followed up with Idverde by the Clerk.

19/73 Councillors Reports Councillors gave verbal reports which included the following: Cllr. Barnes – still trying to establish ownership of the field by Aqueduct Primary School Cllr. Cooke – has received more reports regarding speeding on Lightmoor Road, the Clerk will pass on this information to the PCSO. Cllr. Onions – wished to pass thanks on behalf of the Horsehay Horticultural Society to Cllr. Mehta for presenting the prizes at last month’s flower show which was once again a very successful event.
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Borough Cllr. Greenaway – informed the meeting about the Horsehay Pool and Spring Village Community Litter Pick on 21st September and the Scarecrow Festival on the 29th September. Cllr. Wennington – informed the meeting that residents interested in the progress of planning application TWC/2019/0487 to build 39 houses on land West of Lawford Close, Off Majestic Way, Aqueduct should be encouraged to sign into the T&WC planning portal and sign up for updates on this application. Cllr. Hopkins – explained to the meeting that he had submitted planning application TWC/2019/0701 to remove tree branches at Farm Lane to trigger preservation orders on the trees in question.  Regarding the Bridge Road development project Cllr. Hopkins had met with Lou Lycett and the Parish Council agreed that he would re-draft the project plan and present it at the October Parish Council meeting.  Lol Woodhall has provided a quotation of £350 for repair of the Little Dawley war memorial wall, this has been accepted and the work will be completed in October.  The estimated date for the submission of the DMMO, Bridge Road to the Travelers Joy, is mid-November with the public inquiry taking place in April or May 2020.  The date for the next Phoenix Flyer will be set for the 13th May 2020 and will not fall on the same night as the Parish Council’s May meeting which will be held on the 20th May 2020, this allows councillors to be able to attend both events should they wish to.   Cllr. Cassar – progress update on the restoration of the Aqueduct Bridge, addressing parking issues on Majestic Way including the possibility of converting a parcel of land for additional parking.

Borough Councillor J Greenaway, Adrian Collins and Pat Davies left the meeting at 8.53 pm.

19/74 Local Initiatives – Dawley Hamlets Local Nature Reserve (DHLNR) A footpath survey of the nature reserve had been completed.  Over the Summer the Friends Group attended the Great Dawley Breakfast Club, completed a litter pick and hosted a very popular older children’s event on the nature reserve.  Idverde had donated materials for the scouts to paint three metal picnic benches on the Reserve.

19/75 Parish Matters: a) Autumn/Winter Newsletter 2019 The contents of the newsletter were agreed. b) Older Residents Christmas Event Entertainment It was RESOLVED to engage Casey’s Team on Tour to provide the entertainment at this years Christmas event on 6th December at a cost of £200. c) Pageant Drive Playground Swing Seat It was RESOLVED to fund the replacement of an adult swing seat for a child’s seat in this playground which is designed for younger children at a cost of £115. d) Litter Bins and Grit Bins Councillors were asked to report any grit bin requirements to the Clerk.   DHLNR litter bin requirements will be discussed at the next meeting.  e) Remembrance Services It was RESOLVED to purchase two wreaths and invite ex-councillor Scott
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to represent the Parish Council in laying the wreaths on Remembrance Day, ex-councillor Scott was present at the meeting and agreed to represent the Parish Council at the Aqueduct Bridge War Memorial service and it was RESOLVED that Cllr. Cooke would represent the Parish Council at the Holly Road War Memorial service earlier in the day.

19/76 Planning Applications:

a) For Consideration:

b) Permissions Granted:
TWC/2019/0646 – 17 Bufton Lane, Doseley, Telford, Shropshire, TF4 3FG.  Erection of a single storey rear extension. TWC/2019/0644 – 34 Bridgnorth Road, Aqueduct, Telford, Shropshire, TF3 1BZ.  Erection of a single storey side extension. TWC/2019/0490 – Paddock House, 1 William Ball Drive, Horsehay, Telford, Shropshire, TF4 2SQ.  Reduction in height by upto 6m to 8no. Beech trees and 1no. Cherry tree.

c) Land West of Wellington Road, Horsehay The Parish Council considered the contents of a letter received from DLP Planning in Bedfordshire regarding a potential development.  It was RESOLVED to put the Parish Councils reply on hold until more information could be sought.

19/77 Finance & Administration:

a) Budget Monitoring Report & Bank Reconciliation The budget monitoring report and bank reconciliation together with the latest bank statements were tabled and it was RESOLVED that they were approved (appendix A).

b) The Following List of Cheques was Presented for Signature: Payee/Reason Cheque No. Date Net VAT Total Staff Costs – Sep 2019 001214 18.9.19 1,186.02 0.00 1,186.02 HMRC Tax & NI – Sep 2019 001215 18.9.19 158.41 0.00 158.41 SCC Pension Fund – Sep 2019 001216 18.9.19 425.23 0.00 425.23 Staff Costs – Travelling Expenses  Jun-Sep 2019 001217 18.9.19 61.75 1.79 63.54 Cancelled 001218 18.9.19 0.00 0.00 0.00
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Staff Costs – Postage and Stationery 001219 18.9.19 136.63 14.68 151.31 Office Expenses 1.4.19 – 30.9.19 001220 18.9.19 319.00 0.00 319.00 PKF Littlejohn LLP – External Audit Fees 001221 18.9.19 300.00 60.00 360.00 T&WC – Election Costs May 2019 001222 18.9.19 5,878.00 0.00 5,878.00 Horsehay Village Hall – Room Hire 001223 18.9.19 222.00 0.00 222.00    8,687.04 76.47 8,763.51

c) External Audit – PKF Littlejohn LLP The Clerk informed the meeting that the Parish Council had successfully passed the external audit, the report stated: “On the basis of our review of Sections 1 and 2 of the Annual Governance and Accountability Return (AGAR), in our opinion the information in Section 1 and 2 of the AGAR is in accordance with Proper Practices and no other matters have come to our attention giving cause for concern that relevant legislation or regulatory requirements have not been met.”   The Clerk was thanked for her contributions to the successful external audit.

19/78 Correspondence The Clerk informed the meeting that: a) T&WC had confirmed that the Parish Council had been successful with their request to name a new residential road currently being built on the old All Labour in Vain public house site, Skelton Close.  Mr. Skelton had been informed and once the road sign was in place a small naming ceremony would take place.  b) The Clerk had received a request to fund Aqueduct Primary School’s annual school pantomime and a reception class trip to see Santa, the total cost being £1,184.  It was RESOLVED to fund these events for Christmas 2019.  As a governor at Aqueduct Primary School Cllr. Barnes declared an interest in this matter and did not take part in the vote.

19/79 Items for the next agenda Bridge Road Development Project Plan DHLNR Litter Bin Requirements  2020/21 Budget

19/80 Date of the next meeting – Wednesday 16th October 2019 at 7.00pm at Horsehay Village Hall.

There being no further business, the meeting closed at 9.32pm.

Signed: _________________________                  Date: _____________________

Chairman

Minutes for the July 2019 Meeting

DAWLEY HAMLETS COUNCIL MINUTES OF THE MEETING OF THE PARISH COUNCIL held on Wednesday 17th July 2019 at Horsehay Village Hall at 7.00 pm ___________________________________________________________________

PRESENT: Cllr. A Burford (Chairman) Cllrs K Barnes, C. Cassar, B. Cooke, D. Hopkins, R Metha, B Onions, and B Wennington

Also Present: Lucinda Lycett, Flood Risk Officer, T&WC Clare Turner, Clerk for Great Dawley Town Council PCSO Stephen Lloyd  Pat Davies, Friends of Horsehay Pool and Environs Borough Councillor Jayne Greenaway Ten members of the public K Ewence (Clerk)

19/47 Introductions The Chairman welcomed all to the meeting.     19/48 Apologies for Absence Apologies were received from Cllr. J Pinter.

19/49 Declarations of Interest  Cllr. Cooke – Great Dawley Town Council Cllrs. Barnes, Cassar and Wennington – Friends of Dawley Hamlets Local Nature Reserve

19/50 Public Session Several members of the public spoke at length regarding their concerns relating to a planning application to build 39 houses on land West of Lawford Close, Off Majestic Way, Aqueduct (ref. TWC/2019/0487).  It was RESOLVED that the Parish Council would call for the application to be heard by the T&WC planning committee and would send a representative from the Parish Council to speak at the meeting.  Members of the public who had concerns were encouraged to form a committee and elect a representative to also speak at the planning committee meeting.

7.45pm seven members of the public left the meeting.

A member of the public requested that the Parish Council write to Teldoc with concern over the proposed closure of the Aqueduct doctors surgery which was announced earlier this week and ask them to reconsider their decision.  The Parish Council RESOLVED to write to Teldoc and send a copy of the letter to the CCG.

A member of the public expressed concern regarding the declining condition of
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the Aqueduct Bridge.  Cllr Cassar informed the meeting that with the support of Historic England and the Georgian Group she was trying to encourage Western Power to complete the necessary work needed to move power cables housed in the bridge, a necessary step before any restoration work can be considered.

19/51 Minutes of the Previous Council Meeting It was proposed by Cllr. Cooke, seconded by Cllr. Wennington and RESOLVED to approve the Minutes of the Meeting held on 19th June 2019 as a true record.  The minutes were signed by the Chairman.

19/52 Lucinda Lycett, Flood Risk Officer, T&WC The Chairmen introduced Lucinda Lycett Flood Risk Officer for T&WC to the meeting.

Lucinda updated the meeting regarding the progress to the Bridge Road & Horsehay Pool Development reporting that the Horsehay Pool management plan was progressing and would go out for public consultation in September.  Pat Davies from the Friends of Horsehay Pool and Environs group asked to see the plan before the consultation and Lucinda agreed to arrange a meeting with the group to do this.  Lucinda also informed the meeting that the Bridge Road development would require planning permission and that she would arrange a meeting with Cllr. Hopkins to discuss progress and look into the possibility tying the project in with Bridge Road traffic calming measures which have been recently considered by the Parish Council.

Pat Davies reported that the Friends of Horsehay Pool and Environ groups first open day had generated £835 towards Horsehay Pool improvements.

Lucinda also provided an update on the repair of the Horsehay Pool wall which was damaged last year when a tree was blown down during bad weather.  The repair has been delayed due to the change in T&WC contractors on the 1st April 2019.  The new contractors, Balfour Beatty, have now finalised the drawings and are almost ready to issue an order for works and arrange a date for the work to be completed.

Lucinda Lycett and Pat Davies left the meeting at 8.09pm.

19/53 Clare Turner, Clerk to Great Dawley Town Council Clare updated the meeting regarding plans for the Holiday Activities & Eatwell Project, the Great Dawley Breakfast Club and other children’s activities which Great Dawley Town Council have planned throughout the school Summer Holidays.  The Friends of Dawley Hamlets Local Nature Reserve have been approached to provide an activity for one of the breakfast club events.  Parish councillors who would like to volunteer to assist with the activities should notify Clare in advance and ensure they have the appropriate DBS checks in place.

Clare Turner left the meeting at 8.30pm

19/54 Integrated Community Management (ICM)/PCSO Scheme PCSO Stephen Lloyd provided a brief update on staffing structure and current issues within the parish.
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PCSO Stephen Lloyd left the meeting at 8.39pm.   19/55 Councillors Reports Cllr. Barnes – War memorial wall damage, ownership and maintenance issues regarding two trees by Aqueduct School, issue regarding an overgrown area and some uneven slabs by Aqueduct pharmacy for which it was agreed to ask T&WC to write to the owner to ask him to maintain.  Cllr. Cooke – speeding on Lightmoor Road, the Clerk will report this to the PCSO. Cllr. Onions – none of the maintenance and repair issues reported recently had been completed, the Clerk will follow these up.  Cllr. Wennington – investigating the requirement for new and replacement waste bins for the LNR and the parish. Cllr. Hopkins – in the process of arranging a meeting with the T&WC tree officers regarding planning application TWC/2019/0490 for Farm Lane trees, Spring Village Road repairs are underway the Clerk was asked investigate if the smaller bin wagon could be implemented quicker than planned to preserve the repairs.  Cllr. Cassar – reports of anti-social behaviour.

Borough Councillor J Greenaway left the meeting at 8.53 pm.

19/56 Local Initiatives: a) Dawley Hamlets Local Nature Reserve (DHLNR) The Friends Group attended the Captain Webb Primary School Summer Fair on Saturday, the next meeting of the Friends Group is the 22nd July and the next litter pick is planned for the 1st September.

19/57 Parish Matters: a) Autumn/Winter Newsletter 2019 It was RESOLVED to retain the services of SJF Design & Print and Mel Mansell to print and distribute the Autumn newsletter.  The contents of the newsletter will be decided at the September meeting.

b) New Website and Parish Plan It was RESOLVED to form one working group to research these two areas and report findings back to the Parish Council.  The working group will consist of Cllrs Cooke, Hopkins and Onions and the Clerk with an invitation to all councillors to attend meetings.

19/58 Grant Awards: Six grant applications were submitted to the Parish Council for consideration, the application forms and supporting documentation were circulated in advance of the meeting and it was RESOLVED to make the following awards: Britannia Aqueduct History Society £150 Cinderloo £300 East Shropshire Talking Newspaper £200 Hope House Children’s Hospice £300 Telford Crisis Support £300 Telford Visually Impaired Group £50
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Two representatives of the Britannia Aqueduct History Society were in attendance at the meeting and received their grant cheque at the end.

19/59 Planning Applications:

a) The Following Applications Were Considered:

b) The Following Permissions Were Noted: TWC/2019/0408 – 16 St Luke’s Road, Doseley, Telford, Shropshire, TF4 3BD.  Erection of a replacement single garage.   TWC/2019/0462 – Units C & D, Doseley Industrial Estate, Frame Lane, Doseley, Telford, Shropshire, TF4 3BZ.  Erection of new reception to both units, a firstfloor extension and alterations to previously approved MOT bay.  TWC/2019/0426 – 21 Eleanors Close, Aqueduct, Telford, Shropshire, TF4 3RR.  Subdivision from 1no. dwelling to form 2no. properties.

c) Delegation of Planning Powers During August It was RESOLVED that during the recess planning decisions would be delegated to the Clerk after consulting with the Chairman.

19/60 Finance & Administration: a) Budget Monitoring Report & Bank Reconciliation The budget monitoring report and bank reconciliation together with the latest bank statements were tabled and it was RESOLVED that they were approved (appendix A).  The Clerk informed the meeting that the VAT paid by the Parish Council in 2018/19 totalling £1,339,90 had been successfully reclaimed.

b) The Following List of Cheques was Presented for Signature:
5 | P a g e

19/61 Correspondence The Clerk informed the meeting that: a) an e-mail had been received from a resident who wanted to erect a bench in memory of her father at Horsehay Pool,  b) an e-mail had been received from T&WC informing DHPC that there may be an opportunity to name a road in the parish after the Skelton family who lost one member of the family in a local pit disaster and two family members in the first world war.   Cllr. Onions issued copies of this year’s Horsehay Horticultural Society Show brochure to councillors and it was agreed that the Clerk would promote the show on social media.

19/62 Items for the next agenda Autumn/Winter newsletter contents, grit bin requirements and community governance review.

19/63 Date of the next meeting – Wednesday 18th September 2019 at 7.00pm at Horsehay Village Hall.

There being no further business, the meeting closed at 9.23pm.

Signed: _________________________                  Date: _____________________

Agenda for the October 2019 meeting of the Parish Council

AGENDA
1 Welcome The Chairman will welcome everyone to the meeting.
2 Apologies for Absence To receive apologies.
3 Declarations of Interest and Dispensation Requests Councillors were reminded that they should declare any pecuniary interest in matters to be discussed at the meeting which are not included in the register of interests.
4 Public Session To receive any reports from members of the public on current matters relating to the parish.
5 Minutes To approve the minutes of the last meeting of the Council held on the 18th September 2019.
Enclosed
6 David Wilson Homes (DWH) Development, Doseley To discuss the latest developments regarding the DWH development second access.
7 Integrated Community Management (ICM)/PSCO Scheme To receive reports relating to this scheme.
8 Councillors Reports To receive any reports from Councillors on current matters relating to the parish.
9 Local Initiatives a) Bridge Road and Horsehay Pool Development i.  To consider the updated Bridge Road project plan ii. To consider Horsehay Pool developments and issues
b) Dawley Hamlets Local Nature Reserve (DHLNR) i.  To consider the requirement for litter bins on DHLNR ii. To receive an update from the Friends of DHLNR group.
10 Parish Matters: a) To select a new website provider
11 Planning Applications:  To consider planning applications and permissions.
To be tabled
12 Finance & Administration: a) To approve the monthly receipts and payments. b) To approve the monthly budget report and bank reconciliation. c) To consider the budget for 2020/21
To be tabled To be tabled To be tabled
13 Correspondence
14 Items for the next agenda To agree items for the next meeting agenda.
15 Date of the next meeting – Wednesday 20th November 2019 at 7.00pm at Horsehay Village Hall.

Agenda for the September 2019 meeting of the Parish Council

DAWLEY HAMLETS PARISH COUNCIL
To all members of Dawley Hamlets Parish Council   You are hereby summoned to attend a meeting of the Parish Council to be held on Wednesday 18th September 2019 at Horsehay Village Hall at 7:00 pm  Signed: Kathy Ewence (Clerk)   Date: 11th September 2019

AGENDA
1 Welcome The Chairman will welcome everyone to the meeting and will introduce Mark Latham, Ecology and Green Infrastructure Specialist, T&WC.

2 Apologies for Absence To receive apologies.

3 Declarations of Interest and Dispensation Requests
Councillors were reminded that they should declare any pecuniary interest in matters to be discussed at the meeting which are not included in the register of interests.

4 Public Session
To receive any reports from members of the public on current matters relating to the parish.

5 Minutes
To approve the minutes of the last meeting of the Council held on the 17th July 2019.

6 Mark Latham, Ecology and Green Infrastructure Specialist, T&WC
a) To discuss the distribution of Green Guarantee Funding across three sites in the Parish.
b) To update on the Horsehay Pool Management Plan and agree consultation dates.

7 David Wilson Homes Development, Doseley
To discuss David Wilson Homes development second access issue.

8 Integrated Community Management (ICM)/PSCO Scheme
To receive reports relating to this scheme.

9 Grounds Maintenance (Idverde)
To receive updates and reports relating to grounds maintenance issues within the Parish.

10 Councillors Reports
To receive any reports from Councillors on current matters relating to the parish.

11 Local Initiative – Dawley Hamlets Local Nature Reserve (DHLNR)
To receive an update from the Friends of DHLNR group.

12 Parish Matters:
a) Autumn/Winter Newsletter
To agree the contents of the newsletter.
b) Pagent Drive Playground Swing Seat
To consider a request from a resident to fund the replacement of the current adult swing seat with a child’s seat.
c) Litter Bins and Grit Bins
To discuss the requirement for additional litter bins and grit bins.
d) Remembrance Services
To agree who will represent the Parish Council laying wreaths at the two services within the Parish held on Sunday the 10th of November.

13 Planning Applications:
To consider planning applications and permissions.

14 Finance & Administration:
a) To approve the monthly receipts and payments.
b) To approve the monthly budget report and bank reconciliation.

15 Correspondence

16 Items for the next agenda To agree items for the next meeting agenda.

17 Date of the next meeting – Wednesday 16th October 2019 at 7.00pm at Horsehay Village Hall.

Audit 2018/19

The audit has been concluded and the Annual Governance & Accounting Statement (AGAR) has been published for the year ended 31st March 2019:

Page 1 Annual Governance & Accountability Return Part 3 2018/19:

Page 2 Annual Governance & Accountability Return Part 3 2018/19 (cont.):

Page 3 Annual Internal Audit Report 2018/19:

Page 4 Annual Governance Statement 2018/19:

Page 5 Annual Accounting Statements 2018/19:

Page 6 External Auditor Report & Certificate 2018/19 – not yet available

Internal Audit Report 2018/19